Payroll Specialist

Thursday, January 9, 2020
Jackson Public Schools
Position Details: 

Payroll Specialist - Jackson Public Schools
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Purpose Statement: The payroll specialist position performs responsibilities necessary to process payroll in a regular and timely manner and can adapt to a variety of responsibilities between the Human Resources Department and Finance Office. The payroll position presents a positive imagine when communicating with staff members and properly handles all confidential matters.



• Process bi-monthly payroll for all employees.

• Maintains payroll information by collecting, calculating, and entering data.

• Updates payroll records by entering changes and exemptions, insurance coverage, savings deductions, and job title ad department/division transfer.

• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.

• Resolves payroll discrepancies by collecting and analyzing information.

• Provides payroll information by answering questions and requests.

• Maintains payroll operations by following policies and procedures; reporting needed changes.

• Maintain information on Employee Self Service web portal.

• Keep updated on all new tax laws and regulations and implement them appropriately.

• Process all W-2’s, W-4’s, 1099, I-9, direct deposits, garnishments levies, and child support.

• Process worker’s compensation wages along with yearly audits.

• Tracking of hours related to the Affordable Care Act.

• Federal, state, and city reporting done on a monthly, quarterly, and yearly basis.

• ACH and annuity wires.

• MPSERS retirement processing and reporting.

• Compiling and entering all teacher and support staff contracts and pay rates.

• Payroll yearly audit.

Technology Skills/Tools Used:

• Accounting software — MUNIS – Tyler Technologies

• Office suite software — Microsoft Office

• Google — G-Suite

• Personal computer

• Desktop calculator — 10-key calculators


This position requires knowledge equivalent to that, which normally would be acquired through the completion of an Associate’s degree in Accounting, Finance, Business or Human Resources.



A minimum of one to three years of progressively more responsible or expansive payroll experience in a public education setting is preferred.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



• Highly flexible with good attendance.

• Ability to communicate effectively orally and in writing.

• Ability to work as a part of the team.

• Excellent math and computer skills.

• Knowledge of principles and practices of accounting.

• Ability to utilize technology to accomplish assigned tasks

• Must maintain confidentiality.

• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.



• Experience using school finance software.

• Experience working with MUNIS, timecards and time and attendance software.

• Experience working in a school setting.



• The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, and ability to adjust focus, especially due to the concentration on a computer screen and small numbers.


The noise level in the work environment is usually moderate to loud.



• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

• Mathematics — Knowledge of arithmetic, algebra, and their applications.

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.


• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

• Speaking — Talking to others to convey information effectively.

• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Writing — Communicating effectively in writing as appropriate for the needs of the audience.

• Mathematics — Using mathematics to solve problems.

• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

• Time Management — Managing one's own time and the time of others.



• Near Vision — The ability to see details at close range (within a few feet of the observer).

• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.

• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.

• Written Comprehension — The ability to read and understand information and ideas presented in writing.

• Written Expression — The ability to communicate information and ideas in writing so others will understand.

• Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.

• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

• Speech Clarity — The ability to speak clearly so others can understand you.

• Speech Recognition — The ability to identify and understand the speech of another person.

• Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.

• Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

• Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.

• Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.

• Selective Attention — The ability to concentrate on a task over a period of time without being distracted.


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