Event Systems and Support Coordinator

Deadline: 
Tuesday, December 17, 2019
District/Organization: 
Wayne RESA
Position Details: 

Event Systems and Support Coordinator
Internal/External

The Event Systems and Support Coordinator will coordinate the functions of Event Services, SCECH support, assist with WRESA Help Desk operations - ticket routing and support staff coordination.  The Coordinator works collaboratively with internal and external clients to ensure all aspects of the Events Team operate on a continuous cycle of improvement.

DUTIES & RESPONSIBILITIES:           
                                

  • Coordinate, develop, and review the functions, systems and processes of the Event Services Team
  • Coordinate, develop, and review the functions, systems and processes of SCECH support
  • Coordinate, develop, and review the functions, systems and processes and operations of Support Staff Team
  • Coordinate, monitor, and develop processes related to systems used for meeting room schedules and reservations
  • Coordinate, develop, and review reporting from the WRESA Help Desk System
  • Develop and maintain all documentation associated with Event Services
  • Develop and maintain all documentation associated with SCECH Support
  • Monitor WRESA Help Desk operations to ensure requests are processed in a timely manner
  • Coordinate, develop, and review Operations and IT Infrastructure communications
  • Coordinate the development of Event Services/SCECH/WRESA Help Desk training modules for both internal and external clients
  • Prepare the submission of compliance documents such as year-end reports, monthly implementation reports and service requests
  • Maintain electronic files, records and documentation as required by state, local, and WRESA policies
  • Assist with tracking WRESA service contracts for performance, billing and renewal
  • Monitor needed changes in policy and practice to ensure compliance with rules, regulations and state laws
  • Participate as an active and collaborative team member in organization projects
  • Perform other duties as assigned

QUALIFICATIONS:

Education

  • Bachelor's degree required, preferably in business, education, public administration/policy, communication or related area

Experience

  • Two (2) years required in an office environment performing higher-level duties exhibiting independent thinking and judgement (examples of duties: project management; contract development and monitoring; data collection analysis and reporting; compliance interpretation and communication to stakeholders).
  • Experience using Microsoft Office products at a high level including Word, Excel, PowerPoint, Access (or other database) and Google platforms
  • Experience with Help Desk software platforms
  • Experience providing excellent customer service and relationship building
  • Experience with ITIL processes preferred
  • Experience in development and delivery of technical training preferred
  • Experience in an educational setting preferred

SKILLS AND ABILITIES

  • Demonstrated ability to utilize computers and other technology to gather, manipulate, synthesize, and analyze data, prepare reports and presentations
  • Demonstrated ability to meet stringent deadlines and compliance requirements
  • Ability to manage multiple tasks with a sense of urgency
  • Demonstrated listening, verbal and written communication skills, interpersonal and organizational skills
  • Demonstrated ability to communicate effectively with internal and external team members, management, organizational staff and project coordinators
  • Demonstrated collaboration, team building and problem-solving skills
  • Ability to work independently while supporting a team environment
  • Demonstrated ability to adhere to state policies and guidelines
  • Demonstrated skill working with diverse populations
  • Knowledge of public school issues, needs, structures, procedures and requirements preferred

Compensation: 

Current WCSSF 12-Month Salary Schedule – Schedule E ($56,462 - $85,453 FY) and a comprehensive and competitive benefits package including health/dental/vision/life and long-term disability insurance. Generous time off including 19 paid holidays, sick and personal business days. Membership in the Michigan Public Schools Employee Retirement System www.michigan.gov/ors. The position is represented by the Wayne County Salaried Staff Federation Local 4479 (WCSSF). The current Collective Bargaining Agreement and additional information regarding employer sponsored health care plans can be found at:http://www.resa.net/aboutus/reports/budgetsalarycompensationtransparencyreports/

Application Process and Timeline: Internal and external applicants must complete and submit an online application at http://www.applitrack.com/resa/OnlineApp/default.aspx (Job ID #15974) by 3:00 p.m., Tuesday, December 17, 2019 in order to be considered.

Wayne County Regional Educational Service Agency (Wayne RESA) provides leadership and services to the 33 local school districts and 99 Public School Academies (PSAs) that educate almost 290,000 students. Wayne RESA is committed to the process of continuous improvement through service, leadership, collaboration, and excellence, and is a goals-driven organization that empowers staff to maximize resources to support student achievement.

 
WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Email: 
oswaldp@resa.net
Job Type: