Financial Services Specialist

Deadline: 
Monday, September 30, 2019
District/Organization: 
Shelby Public Schools
Position Details: 

SHELBY PUBLIC SCHOOLS

VACANCY NOTICE

                                                                             Internal/External

 

 

Position:                     Financial Services Specialist

Classification:            Full Time, 52 Weeks/Year

Posting Date:             September 16, 2019

Closing Date:             Until Filled.

 

Qualifications:          

  • Associates degree in business, finance, or accounting or previous payroll and accounts payable experience.
  • Knowledge of general office procedures and equipment 
  • Proficiency in Microsoft Office products and Google applications
  • Experience with Tyler Munis, preferred.
  • Excellent communication, organizational, and teamwork skills
  • Prior experience in an office setting, preferably a school business office
  • Any additional qualifications deemed appropriate

 

Responsibilities:        See Attached Job Description

 

Applications:              Submit a Letter of Application, resume, and references to:

                                                            Debbie Clement

                                                            Shelby Public Schools

                                                            525 N. State Street

                                                            Shelby, MI  49455

                                    Or email to: hresources@shelby.k12.mi.us

 

 

 

Approved By:            _______________________________________________  Date:  September 16, 2019

                                    Tim Reeves, Superintendent

 

 

 

NOTICE:  It is the policy of the Shelby Public School District not to discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities.  The following person has been designated to handle inquiries regarding the nondiscrimination policies:  Superintendent; 525 N. State Street; Shelby, MI  49455; 231-861-5211

 

 

SHELBY PUBLIC SCHOOLS

JOB DESCRIPTION

 

POSITION TITLE:         Financial Services Specialist

DEPARTMENT:           Central Business Office

REPORTS TO:              Business Manager

 

SUMMARY: The Financial Services Specialist processes payroll and accounts payable for the entire district. This position also assists the Business Manager and the Director of Human Resources with accounting and financial records, as well as employee records for the district in accordance with state law and school district policies.

EDUCATION AND EXPERIENCE:

  • Associates degree in business, finance, or accounting or previous payroll and accounts payable experience.

 

QUALIFICATIONS:

  • Knowledge of general office procedures and equipment 
  • Proficiency in Microsoft Office products and Google applications
  • Experience with Tyler Munis, preferred.
  • Excellent communication, organizational, and teamwork skills
  • Prior experience in an office setting, preferably a school business office

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • General office duties including greeting the public, staff and students both in person and on the telephone.
  • Practice loyalty, confidentiality and discretion on job related subjects / issues in the school and in public.
  • Review and code vendor statements and invoices; ensuring appropriate documentation has been collected, and reconciling any discrepancies prior to payment processing.
  • Audit and process credit card bills
  • Enter invoices in financial system, liquidate purchase orders as needed, submit for approval, and process payment in a timely manner.
  • Communicate with vendors and district staff to answer questions and resolve discrepancies
  • Set-up and maintain vendor files by collecting all necessary documentation (W9s, ACH forms, E-Procurement information) from vendors to ensure they are properly set up in district’s financial system.
  • Maintain spreadsheets to track various billing information.
  • Be the contact person for employees, assisting them with questions pertaining to the use of the financial software, district purchasing procedures; as well as payroll and attendance questions.
  • Responsible for being able to run a complete payroll in the absence of the Director of Human Resource.
  • Collect and review time cards, other documents used to record time worked, and reimbursements; verifying and ensuring accuracy.
  • Review and enter changes to employee payroll records, including but not limited to: pay rates, deductions, insurance, retirement information, absences, PTO balances, etc.
  • Update and maintain spreadsheets and databases used to calculate and process payroll information.
  • Process payment information and checks to payroll vendors for garnishments, tax payments, and other employee deductions.
  • Assist the Business Manager and Director of Human Resources on various tasks as requested.

 

Email: 
clemd@shelby.k12.mi.us